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Head of Institutional Events | Imperial College London

Do you have significant expertise in leading large-scale events (at least 1,000 attendees) and of successfully leading high-performing teams? The Head of Institutional Events plays an influential and leading role in ensuring the College’s busy and high-profile programme of events which aims to promote the College, engage friends and stakeholders in the life of the College, and strengthen and enlarge our supporter base.

  • Location: South Kensington, London, UK
  • Salary: £58,528 to £67,004 annum, depending on experience

About the role

Imperial College London is the only UK university to focus entirely on science, engineering, medicine and business. Our international reputation for excellence in teaching and research sees us consistently rated in the top 10 universities worldwide. Well-established in the College, the Advancement Division has demonstrated our commitment to strengthening our external profile and to creating a major programme to diversify and raise income through development and alumni relations activities at all levels.

The Head of Institutional Events plays a crucial, influential and leading role in ensuring the College’s busy and high-profile programme of events which aims to promote the College, engage friends and stakeholders in the life of the College, and strengthen and enlarge our supporter base. You will develop creative content which inspires our audiences and supports the College strategy by empowering society through meaningful engagement and dialogue.

Working closely with senior staff in College, you will oversee 60+ events annually. On joining us, your key focus will be to lead the transition back to in-person events when circumstances allow, alongside retaining the best that we learned during the pandemic to sustain a mixed-mode programme of in-person and online events.

In particular, our Graduation ceremonies, usually held bi-annually at the Royal Albert Hall for 12,000 graduates, family members and special guests, which have been online celebrations during the COVID-19 pandemic. The other key programme of events includes VIP visits to the College, including visits by heads of state, ministers and royalty, major events hosted by the President, including the annual President’s Address, and special/named lectures and inaugural lectures.

Who we are looking for

You will come with significant expertise in leading large-scale events (at least 1,000 attendees) and of successfully leading high-performing teams. We are searching for someone with experience of successful stakeholder engagement and management in complex and demanding scenarios and working with a diverse range of senior staff and stakeholders. Experience of working in a large, complex organisation will be key, as will a strong understanding of the principles of relationship management and, specifically, how events can underpin them. Experience of working across cultures and with a demonstrable commitment to equality, diversity and inclusion is vital.

Finally, we are searching for someone with well-developed understanding of the ethos of an academic institution and the priorities of academic staff, or a demonstrable ability to understand the working environment very quickly.

For the right candidate, the role represents an excellent opportunity to contribute to a fast-developing area of Imperial. If you feel passionate about our work, and have the determination to succeed, we welcome your application.

If you would like to have an informal conversation about this opportunity you can contact the advising consultant at Peridot Partners:

James Hunt | james@peridotpartners.co.uk | 07711 405 444

Closing date for formal applications: 9am, Thursday 8th April 2021

To access the full job information pack, please fill out the ‘How to apply’ section.

If you would like to know more about this role please contact James Hunt

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Welcome from Zoë Punaks, Director of Advancement Operations

Dear Applicant,

Imperial College London is the only UK university to focus entirely on science, engineering, medicine, and business. Our international reputation for excellence in teaching and research sees us consistently rated in the top 10 universities worldwide.

Well established in the College, the Advancement Division has demonstrated our commitment to strengthening our external profile and to creating a major programme to diversify and raise income through development and alumni relations activities at all levels. We have achieved a great deal, our supporters generously contribute £40-50m annually towards research, education and campus development.

Reporting to me, the Head of Institutional Events will lead the College’s busy and high-profile programme of events which aims to promote the College, engage friends and stakeholders in the life of the College, and strengthen and enlarge our supporter base. You will develop creative content which inspires our audiences and supports the College strategy by empowering society through meaningful engagement and dialogue.

Working closely with senior staff in College, you will oversee 60+ events annually. On joining us, your key focus will be to lead the transition back to in-person events when circumstances allow. In particular, our Graduation ceremonies, usually held bi-annually at the Royal Albert Hall for 12,000 graduates, family members and special guests, which have been online celebrations during the COVID-19 pandemic. The other key programme of events including VIP visits to the College, including visits by heads of state, ministers and royalty, Major events hosted by the President, including the annual President’s Address, and special/named lectures and inaugural lectures.

Whilst in-person events remain a challenge due to the pandemic, we will continue to embrace the opportunities online events provide, such as new platforms and a broader international reach, integrating seamlessly the more traditional components of an events programme in-person to deliver a mixed-mode programme. We have learnt a lot about online event delivery through the course of the pandemic and will use that experience to best effect retaining the best elements of our programme over the last 12 months to deliver a mixed-mode programme on an ongoing basis.

Upwards of 25,000 people participate in our events each year, including staff, students/graduates and their families, honorary graduates/awardees, alumni, donors, funders, corporate partners, decision and policy makers, researchers, collaborators, the media and the general public. You will understand, and programme for, our various audiences, and ensure the success of the programme in engaging these audiences is monitored and evaluated, and insights inform improvements to our programme.

You and your team will provide support and tools for the many other colleagues across Imperial who deliver events through the year, sharing best practice and advice. You will have the opportunity to work closely with some amazing people across Campus Services, Commercial Operations, Facilities Managements, Estates to ensure that there is broad cooperation, collaboration and support, and that Advancement events are well integrated into the College calendar and community.

For the right candidate, the role represents an excellent opportunity to contribute to a fast-developing area of Imperial. If you feel passionate about our work, and have the determination to succeed, we welcome your application.

Kind regards,

Zoë Punaks
Director of Advancement Operations
Advancement Division

About Imperial College London

A community of problem-solvers dedicated to finding innovative solutions to the world’s biggest challenges.

Imperial College London is one of the world’s leading science-focused universities, committed to making advances in research and education and lasting contributions to society. A global institution in outlook and reach, Imperial has four faculties, Engineering, Medicine, Natural Sciences and Business, an annual income of circa £970m and considerable ambition for its future.

Imperial College London is a science-based university with an international reputation for excellence in teaching and research. Consistently rated amongst the world’s best universities, Imperial is committed to developing the next generation of researchers, scientists and academics through collaboration across disciplines.

Located in the heart of London, Imperial is a multidisciplinary space for education, research, translation and commercialisation, harnessing science and innovation to tackle global challenges.

History

Imperial’s main campus is located in South Kensington, on the site where the original College was founded in 1907. South Kensington is at the heart of ‘Albertopolis’, the realisation of Prince Albert’s vision for an area where science and the arts would come together. Imperial College London was granted Royal Charter in 1907. In the same year, the College joined the University of London, before leaving it a century later. Through merging with several historic medical schools, the curriculum expanded to include medicine. In 2004, Queen Elizabeth II opened the Imperial College Business School.

Imperial is organised into faculties of science, engineering, medicine, and business. The College’s emphasis is on emerging technology and its practical application.

Imperial is consistently placed among the top universities in the world. In 2017, it ranked 8th in the Times Higher Education World University Rankings, 8th in the QS World University Rankings, and 22nd in the Academic Ranking of World Universities. In 2015, Imperial ranked the most innovative university in Europe. Staff and alumni include 15 Nobel laureates, 2 Fields Medalists, 70 Fellows of the Royal Society, 82 Fellows of the Royal Academy of Engineering, and 78 Fellows of the Academy of Medical Sciences.

Advancement

The Advancement Division brings together fundraising, events and alumni relations.  Advancement raises funds for scholarships, academic positions, research centres and capital projects, securing private financial support from those who are committed to our academic mission and building Imperial’s global reputation.

The Division oversees a wide programme of events that seek to expand the College’s reach, strengthen and enlarge our supporter base, increase philanthropic support and engage alumni, friends and other stakeholders in the life of the College.

The Advancement team has expanded significantly during the past few years, and in June 2019 welcomed Michael Murphy as Vice-President (Advancement).

Developing relationships with supporters and alumni – a third of whom are based overseas – has been essential to Imperial’s fundraising success.

Imperial has more than 205,000 alumni (143,000 contactable) forming an international community of outstanding scientists, engineers, medical professionals and business leaders.

It is a key goal of the College to build a stronger, more engaged and participatory alumni community and to provide excellent support. Achievements to date include the award-winning Imperial magazine, the alumni e-bulletin, the significantly improved benefits and services, including the Alumni Visitor Centre, and the national and international reunion events.

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    To formally apply, please submit a CV and supporting statement (ideally maximum two sides of A4 each) that clearly outlines your suitability for the role against the criteria provided in the person specification. Please include your interest and motivation in applying for this position.

    Please ensure that your application is emailed to response@peridotpartners.co.uk inserting “Imperial, Head of Institutional Events – Application” into the subject field.

    If you would like to have an informal conversation about this opportunity you can contact our advising consultants at Peridot Partners;  James Hunt (E: james@peridotpartners.co.uk or M: 07711 405 444).

    Disabled applicants are invited to contact us in confidence at any point during the recruitment process to discuss steps that could be taken to overcome operational difficulties presented by the job, or if any adjustments or support are required regarding the recruitment process.

    We wish to encourage applications regardless of race, colour, nationality, ethnic or national origins, sex, disability, sexual orientation, gender reassignment, marital or civil partner status, pregnancy or maternity, age or religion or belief. All applications will be considered solely on merit.

    Timetable

    Closing date: 9am, Thursday 8th April 2021
    Interviews: w/c Monday 12th April 2021

    Equal Opportunities Monitoring

    Peridot and Imperial College London are committed to promoting equality and diversity. To help us raise awareness and support a culture that is diverse and recognises and develops the potential of all, we need to appreciate the profile of candidates who apply for positions. We would therefore be most grateful if you would complete this equality monitoring form.

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